Alexa Greenstein

5 Leading Productivity Tools to Optimize Workspace Efficiency

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Productivity makes or breaks workspace efficiency across different facets of an organization. Whether it’s automating tedious tasks, counteracting context switching, or collaborating with AI assistants to boost workflows, companies in global industries are scouring for the most cutting-edge solutions to ease the lives of employees.

Throughout the years, obstacles to completing tasks with utmost accuracy and timeliness are a slippery slope that employees simply need to navigate. Leaders used to patch these gaps by finding the right tactics and appropriate solutions whilst sticking to the same business models that don’t necessarily deliver desired results. But as digitalization further disrupts multiple industries worldwide, the emergence of AI, machine learning, and other state-of-the-art technological capabilities proves that simplifying business complexities is key to productivity.

Here are 5 of the leading productivity tools to optimize workspace efficiency:


Spike’s revolutionary contribution to workspace productivity and communication is attributed to its smart design, collaborative interface, and versatile functionality. In a nutshell, it boasts the power of email with the simplicity of chat. Its features include a conversational email that removes stiff formalities, letting users communicate like humans again: free from confusing threads — just natural, flowing dialogue for an improved workflow. What’s more, it’s an all-in-one productivity suite that enables users to send voice messages, jump on video meetings, add tasks and to-do lists, manage files, and easily search for important documents.


In a digital workforce era, a reliable file management system and data storage are key to seamlessly and efficiently enable remote operations. Internxt is a key player that acts as a handy storage drive for organizations. Its open-source, encrypted, and zero-knowledge technology makes it a safe cloud storage for files, photos, and other confidential documents. It lets companies sync, back up, and share their files in total privacy with an optimal user-friendly interface and military-grade encryption. In a nutshell, only the owners have control and access to their files.


As far as leveraging technological breakthroughs go, Winn.AI is a key player in incorporating AI and machine learning to ease sales processes for a faster funnel, optimize productivity, and minimize multitasking. Winn.AI acts as a real-time AI assistant that helps sales reps win more deals through its innovative real-time tracking, capturing, and CRM updating features. This productivity tool serves as the extra pair of hands every salesperson needs during meetings, giving them the opportunity to focus their attention entirely on the client.


Toggl provides efficient time tracking for an organization’s productivity and profitability needs – a go-to tool for managers and supervisors in a remote work environment. From employee time tracking, billing, invoicing, project budgeting, reporting, to payroll, this platform is ideal for freelancers, solo users, small businesses, and big enterprises for an easier, more transparent, and more simplified administrative task management. Moreover, it’s easily integrated across multiple systems like Asana, Zapier, Jira, and Salesforce to name a few.


Built using the Positive Product Design™ method, 15Five is the only platform that offers software aligned with the latest positive psychology research. A holistic performance management company, 15Five equips HR teams with a complete, single-platform solution to improve manager effectiveness, drive high performance and engagement, and increase retention. Its smart platform combines coaching and manager training, 360 performance reviews, in-depth engagement surveys, robust goal & OKR tracking, and manager-employee feedback tools like 1-on-1s and pulse ratings. 

The key to optimizing business productivity is combining human efforts with the most advanced technologies. Forward-thinking leaders know that revolutionizing workspace processes is an amalgamation of overhauling models, abandoning obsolete systems, and adapting modern solutions.

About the Author
Hi :) I am Alexa, I have a passion for tech, VC and showcasing CEO's business stories :)